Human Resources Assistant

Human Resources Assistant

The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization whose mission is to provide safe, affordable housing with supportive services within a residential setting which enhances the independence and dignity of each person.  WSFSSH develops, manages, and provides housing for low- income older persons, many of whom live with mental illness and/or have experienced homelessness.  WSFSSH is an Equal Opportunity Employer (EOE)


As one of the key members of the HR team, the Human Resources Assistant will work collaboratively and in partnership with other HR team members to ensure all goals of the department are reached and/or exceeded.  They will be the point of contact for employee inquires, lead new hire orientations, and assure the employee on-boarding experience is positive and impactful.  They will facilitate all HR processes, with a focus on maintaining employee records, assisting with recruitment, new hire on-boarding with a heavy emphasis on clerical duties.

Job Duties:

  • Provide general administrative, technical, and organizational support to the Human Resources Department.
  • Create, format, edit, copy, and scan documents and data as needed.
  • Professionally answer and place telephone calls; take accurate and complete messages and direct inquires appropriately.
  • Assist the Managing Director of Human Resources in managing their calendar, scheduling conference calls/meetings.
  • Assist the Human Resource Manager in coordinating necessary employee criminal background checks, candidate interview scheduling.
  • Update and maintain all new hire on-boarding materials.
  • Update HRIS (ADP Workforce) database records and process paperwork for new hire’s, terminations, and other status changes.
  • Create employee I.D.s
  • Assists with various Human Resources Department audits.
  • Generate correspondence for review and approval by the Managing Director of Human Resources and/or Human Resources Manager.
  • Provides back-up to the HR Staffing Coordinator.
  • Responsible for Human Resource office supply ordering.
  • Maintain kitchen area and conference room.


  • BA Degree and/or 1-2 years of HR administrative experience or an equivalent combination of education and experience.
  • Strong computer skills including Microsoft Excel, Word and PowerPoint
  • Ability to follow up and complete all assigned tasks independently, proven problem-solving skills
  • Must be able to multi-task by accepting and prioritizing numerous internal/external requests
  • Must demonstrate consistent initiative, leadership, and collaborative skills to succeeded and work in a team environment
  • Understanding of basic accounting principles and procedures a plus but not required
  • Previous experience with a benefit and/or payroll HRIS system is a plus (ADP Workforce preferred)
  • Enthusiastic, responsible, and able to handle confidential information with professionalism and diplomacy
  • Bilingual English/Spanish preferred but not required
  • Sensitivity to diverse and multicultural work environment

To apply for this role please click the link below: